Executive Assistant

About the Role

The Executive Assistant provides organizational, secretarial and administrative support the CEO/CFO and efficiently manages the busy schedule and mailbox and structure the daily work.

Job Position

The Executive Assistant reports to the CEO/CFO.

Key Responsibilities

Your responsibilities will include:

• Acting as a first point of contact: dealing with correspondence and phone calls
• Managing agendas and organizing meetings and appointments
• Keeping minutes, monitoring progress as and sending reminders
• Coordinate and book all travel, including flights, hotels, etc.
• Organizing events and meetings, including planning, logistics, and follow-up
• Compiling and preparing reports, presentations, and correspondence
• Implementing and maintaining procedures/administrative systems
• liaising with staff, suppliers, and clients
• Archive management and performing office management tasks
   

Travelling to European entities on a regular basis may be required

Job Requirements

Competences

The Executive Assistant is service oriented and well organized and has a proactive attitude. The ability to work in a fast-paced culture where multitasking and hands-on collaboration and communication are critical to success. The Executive Assistant is able to keep an overview and know how to prioritize the work. The Executive Assistant enjoys balancing numerous responsibilities at once and can shift focus when needed. It is no problem to finish tasks under deadlines and you can logically consider problems and easily come up with potential solutions.

Knowledge/Skills/Experience

• English: strong written and verbal skills, additional knowledge of Dutch is a bonus

• Bachelor level acquired through either education or experience

• Minimum 5 years relevant experience

• Knowledge of MS Office and Outlook

About Caldic

At Caldic, we’re a global leader in distribution solutions, serving diverse markets across the world. Joining us means becoming part of an entrepreneurial, collaborative, and innovation-driven team.

We offer:

• A competitive salary, a company pension scheme, and other benefits.
• A multi-faceted challenge in a successful, multinational chemical distributor.
• Fully catered lunch, every working day;
• An inspiring working atmosphere in a stable company.
• A collaborative culture where you work closely with a diverse and talented team across Europe.
• Health is important to us! Exercise at a discount through Urban Sports Club.
• We care about the mental well-being of our employees with free and unlimited access to OpenUp.

We operate in 43 countries around the world. Our innovative solutions are tailored to meet the needs of industries such as food, pharma, personal care, and industrial markets, ensuring sustainable success for all stakeholders. To learn more, visit: www.caldic.com

Ready to Join Us?

If you're ready to take your career to the next level and join a global leader, apply now at Caldic!

Equal Opportunity Employer

Caldic celebrates diversity and is committed to fostering an inclusive work environment. We do not discriminate on the basis of race, religion, gender, or any other characteristic.