Receptionist/ Travel Executive

Job Details

Job Title: Receptionist/ Travel Admin

Location: Mumbai 

Work Arrangement: Onsite

About the Role

We are looking for a proactive and well-presented Front Desk Executive to manage our reception area and ensure smooth day-to-day front office operations. The ideal candidate should be efficient, organized, and capable of multitasking in a fast-paced environment.

Key Responsibilities

Reception & Front Office Management:

• Greet and assist visitors, clients, and employees with a professional and friendly attitude.
• Manage the reception desk, handle incoming calls, emails, and inquiries.
• Maintain visitor logbook and issue visitor passes.
• Coordinate meeting room bookings and ensure availability.

Administration Support:

• Handle daily administrative tasks as assigned by the HR/Admin department.
• Maintain office supplies and coordinate with vendors whenever required.
• Ensure cleanliness and upkeep of the front office area.

Travel Management :

• Manage end to end travel plans pan India efficiently and cost-effectively – airlines, trains, transport, and hotels
• Negotiate on best rates through vendors every time there is a travel occurrence
• Communicate with the person travelling regularly to keep them updated on logistics
• Manage emergency changes/cancellations in a professional and calm manner
• Handle visa applications and formalities promptly
• Handle all incoming travel requests and the processes that follow after
• Work with Clients to drive the activities smoothly and accurately.
• Manager other arrangements – web check-in support, putting up early check in request, seat and meal bookings and ensure all such requirement are attended to and closed promptly.
• Ensure billing and payment cycles of all travel vendors are taken care.
• Ensure travel support is provided in case of weekends when sales team is on the field.

Courier Management:

• Manage inward and outward couriers, deliveries, and dispatches.
• Record all courier movements and ensure timely distribution to the respective departments.

Hospitality & Visitor Support:

• Arrange and order meals/refreshments for visitors, meetings, and internal events.
• Assist in coordinating travel-related arrangements if needed

Other Responsibilities:

• Assist in basic documentation and filing work.
• Support office events and admin activities.
• Work with Clients to drive the activities smoothly and accurately.

Skills

• Strong attention to detail and accuracy.
• Ability to adapt to changing tasks and priorities.

Job Requirements

1. 2-4 years of experience in Front desk operations, Billing, bulk booking and support PAN India Sales for travel arrangement
2. Bachelor's degree in Hotel Management 
3. Awareness about international travel regulations, customs, and currencies
4. Relevant experience in similar role is must
5. Strong communication skills – written and spoken
6. Good Excel Skills
7. Ability to co-ordinate with multiple departments
8. Excellent Customer service and hunger to deliver the best

About Caldic

At Caldic, we’re a global leader in distribution solutions, serving diverse markets across the world. Joining us means becoming part of an entrepreneurial, collaborative, and innovation-driven team.

We offer:

• Global opportunities with rapid career growth and development
• An inclusive, diverse, and dynamic work environment
• The chance to shape the future of specialty ingredient solutions across industries like food, pharma, personal care, and more

We operate in 43 countries around the world. Our innovative solutions are tailored to meet the needs of industries such as food, pharma, personal care, and industrial markets, ensuring sustainable success for all stakeholders. To learn more, visit: www.caldic.com

Ready to Join Us?

If you're ready to take your career to the next level and join a global leader, apply now at Caldic!

Equal Opportunity Employer

Caldic celebrates diversity and is committed to fostering an inclusive work environment. We do not discriminate on the basis of race, religion, gender, or any other characteristic.