Purchasing & Inbound Shipping Representative

Job Details

Job Title: Purchasing & Inbound Shipping Representative

Location: Cheltenham, Melbourne, Australia

Work Arrangement: Hybrid

About the Role

The Purchasing & Inbound Shipping Representative is a key player in ensuring that our freight reaches customers directly or is efficiently integrated into our 4PL network. This role is key to our growth in the ANZ region and requires close collaboration with Principals, Shipping partners, and internal teams.

Reporting directly to the Purchasing & Shipping Manager ANZ, you will be responsible for managing the end-to-end process of inbound shipments. You will ensure products move seamlessly through the network, communicating effectively with all stakeholders.

The efficiency and cost-effectiveness of our shipping processes are critical to our competitive edge. The Purchasing & Inbound Shipping Representative is central to this, ensuring that shipments are

monitored, tracked, and managed in a way that supports our commercial teams and meets market demands. By playing an important role in controlling supply chain costs and implementing best

practices, this position is integral to achieving our 2027 Strategy.

Key Responsibilities

• Oversee the delivery of inbound shipments and ensure that freight is processed through our 4PL network or reaches customers directly within the agreed timeframe.
• Maintain clear and consistent communication with internal and external stakeholders, including Suppliers/Principals, Customers (direct shipments), Shipping partners, logistics service providers, Customer Service and Commercial teams.
• Monitor and track all inbound shipments and ensure that the Freight and Logistics (FNL) is updated accurately and promptly.
• Assist in managing and optimising supply chain costs by working closely with teams to implement best practices that align with our strategic goals and to minimise shipping delays.
• Ensure that all data related to shipments is entered accurately to support smooth operations and effective decision-making.
• End-to-end process of placing purchase orders. This includes collaborating with internal departments to understand their needs, placing orders, tracking deliveries, allocating costs and ensuring that all purchase activities are compliant with company policies.

Skills

• A minimum of 5 years relevant experience in managing the shipment of goods

• Have extensive knowledge of international importation of goods procedures, shipping terms and regulations that effect the importation of goods
• Experience dealing with overseas suppliers and sourcing products from overseas
• High level of attention to detail
• Excellent time management with the ability to prioritise and manage multiple tasks meet deadlines
• Excellent problem-solving skills and able adapt to changing business needs
• Able to work both autonomously and in team environment
• Excellent communication skills and proficiency in English communication skills (verbal and written)
• Proficiency with computer systems, including accounting systems, e-mail and Microsoft Excel and Word
• Experience with JDE would be advantageous
• A proactive mindset with a keen interest in continuous learning and process improvements

About Caldic

Caldic is a growing global provider of added-value distribution solutions for the life and material sciences, active across 43 countries in Europe, Latin America, North America, and Asia-Pacific.

Because we care, we touch the lives of hundreds of thousands of people every day. We inspire innovative and sustainable distribution solutions for the food, pharma, personal care, and industrial product formulation markets of the world. Our specialty ingredients and chemicals solutions, carefully sourced and customized to specifications whenever required, are backed by outstanding research & development, customer service, and technical & regulatory support, ensuring that they meet precisely determined needs at every stage of the value chain.

To learn more about Caldic and our complete solutions offerings, visit www.caldic.com

Caldic is an equal opportunity employer and we value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, gender identity, age, marital status, veteran status, or disability status.

Equal Opportunity Employer

Caldic celebrates diversity and is committed to fostering an inclusive work environment. We do not discriminate on the basis of race, religion, gender, or any other characteristic.