HR Operations & Payroll Specialist 1

Job Details

Job Title: HR Ops & Payroll Specialist

Location: Melbourne, Australia

Work Arrangement: Hybrid

About the Role

We are seeking a driven, proactive HR Operations & Payroll Specialist ANZ for a 9-month maternity leave replacement. 

The HR Operations Specialist plays a key role in delivering high-quality, people-focused HR services across the employee lifecycle. This role is responsible for end-to-end payroll processing, HR administration, HR systems management, and supporting the employee lifecycle. You will act as a trusted operational expert, ensuring accuracy, compliance with Australian and New Zealand employment legislation.

You’ll help create a seamless and positive employee experience.

Key Responsibilities

Reporting to the Senior HR Manager ANZ, the HR Operations Specialist is responsible for, but not limited to:

Payroll Management
•    Manage end-to-end payroll processing (weekly/monthly) for Australia and New Zealand
•    Ensure compliance with relevant legislation, including the Fair Work Ombudsman, ATO/IRD, and superannuation requirements
•    Process new starters, terminations, pay adjustments, and leave entitlements
•    Coordinate and lodge monthly payroll tax, and superannuation payments as per statutory requirements
•    First point of contact for payroll and HR queries and resolve discrepancies in a timely manner
•    Prepare payroll reporting, including STP (Single Touch Payroll), monthly and annual and end-of-year reporting

HR Operations
•    Administer, coordinate and provide guidance on HR processes and the full employee lifecycle (onboarding to offboarding)
•    Prepare employment contracts, variations, payroll and HR documentation
•    Support cyclical events including performance review cycles and remuneration processes
•    Ensure compliance with company policies, awards, and legislation
•    Coordinate employee benefits and leave administration
•    Maintain accurate employee records in HR systems, ensuring data integrity and confidentiality
•    Ensure compliance with HR policies, procedures and legislative requirements

Systems & Reporting
•    Maintain and optimise HRIS and payroll systems
•    Generate regular HR metrics and reports 
  

Skills

•    Tertiary qualification in Human Resources, Business, or related field (desirable) with payroll certification (highly regarded)
•    Proven experience in payroll and HR operations, preferably across Australia and New Zealand 
•    Working knowledge of ANZ payroll related legislation 
•    Experience with HR and payroll systems as admin (e.g., SAP/Success Factors, Workday, ADP)
•    Excellent attention to detail and strong organisational skills to manage multiple and competing deadlines
•    Customer service oriented to provide HR & payroll services
•    Ability to handle confidential and sensitive information with discretion and integrity
•    Strong communication and stakeholder management skills
•    Positive, proactive and continuous improvement mindset and willingness to learn 

About Caldic

At Caldic, we’re a global leader in distribution solutions, serving diverse markets across the world. Joining us means becoming part of an entrepreneurial, collaborative, and innovation-driven team.

We offer:

• Global opportunities with rapid career growth and development
• An inclusive, diverse, and dynamic work environment
• The chance to shape the future of specialty ingredient solutions across industries like food, pharma, personal care, and more

We operate in 43 countries around the world. Our innovative solutions are tailored to meet the needs of industries such as food, pharma, personal care, and industrial markets, ensuring sustainable success for all stakeholders. To learn more, visit: www.caldic.com

Ready to Join Us?

If you're ready to take your career to the next level and join a global leader, apply now at Caldic!

Equal Opportunity Employer

Caldic is an equal opportunity employer and we value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, gender identity, age, marital status, veteran status, or disability status.