HR Executive - Temporary (Maternity Cover)

HR Executive – Temporary (Maternity Cover)

Job Title: HR Executive – Temporary (Maternity Cover) 

Location: Ho Chi Minh City

Work Arrangement: Onsite

Key Responsibilities

Assist HR Manager to oversee HR Department & manage the full spectrum of HR functions.

Compensation and Benefits

Perform in payroll related matters included:
Provide accurate data inputs to the payroll vendor in the set timeline;.
Review all remuneration items paid accurately and legally;
Prepare monthly payroll reports such as: payroll reconciliation/ cost allocation, ad-hoc.
Work closely with the payroll vendor to make sure all of the employee benefits and statutory contributions must be executed accurately and timely submission such as: PIT, Dependent registration, SHUI registration or closing SI Book, maternity leave, convalescence leave, etc.
Do the payment related to employee remuneration such as payment to Ho Chi Minh City Social Insurance Authority; PIT to Ho Chi Minh City Tax Department; Trade Union; employee benefits;
Manage the payroll vendor to make sure they deliver Company expectation;
Handle for HR Audit from internal or external audit parties
HR information system administrator (SuccessFactor): managing system and make sure all information is up to date. Update and maintain personnel file records (both soft copy and hard copy) according to Vietnam regulations and corporate requirements. 

Recruitment/ New hire & Resignee process

Perform recruitment process for full time positions (có thể có sự hỗ trợ từ vùng tùy vào vị trí)
Prepare the orientation schedule for new hires and follow up to ensure all orientation sessions are completed/ delivered to them
Perform daily HR duties from on-boarding to off-boarding
Follow up the internship period of interns and proactive to recruit interns for replacement

Training & Development : Administer training related matters including coordination or enrolment of internal & external courses, update & maintain training records.

HR Operations

Prepare, monitor, and update the annual HR budget in coordination with the Finance Department.
Analyze and prepare relevant reports on monthly headcount report, overtime, and other report under Head of HR & Admin’s instruction and request
Follow up probation period and labor contract renewal of employees
Payments for recruitment, training vendors/ partners (if any)
To be a member of employee engagement activities organize
Coordinate with all departments on hiring plans, resignations, confirmation and all HR related matter
Provide advice and handle all employee inquiries on HR-related matters

Others : Undertake any ad-hoc tasks/ projects assigned by direct manager from time to time

Skills

Bachelor degree (preferable for Human Resources/ Business Addministration or related field).

Minimum 03 years of experience in HR Compensation and Benefits/ HR Generalist at multinational companies.

Have strong MS Office skills.

Good spoken and written English skills.

Knowledge of compensation and benefits disciplines, concepts and theories. Good knowledge of the Vietnam Labor Code and related regulations

Enthusiastic, hard-working, teamwork, analysis skill, detail-oriented, integrity and strong work ethics

Well organization and good time management

Detail and confidentiality

Job Requirements

Expected onboarding date: Mid-April 2026

About Caldic

At Caldic, we’re a global leader in distribution solutions, serving diverse markets across the world. Joining us means becoming part of an entrepreneurial, collaborative, and innovation-driven team.

We offer:

• Global opportunities with rapid career growth and development
• An inclusive, diverse, and dynamic work environment
• The chance to shape the future of specialty ingredient solutions across industries like food, pharma, personal care, and more

We operate in 43 countries around the world. Our innovative solutions are tailored to meet the needs of industries such as food, pharma, personal care, and industrial markets, ensuring sustainable success for all stakeholders. To learn more, visit: www.caldic.com

Ready to Join Us?

If you're ready to take your career to the next level and join a global leader, apply now at Caldic!

Equal Opportunity Employer

Caldic celebrates diversity and is committed to fostering an inclusive work environment. We do not discriminate on the basis of race, religion, gender, or any other characteristic.